In today's fast-paced digital world, managing product warranties efficiently is essential for both businesses and consumers alike. With the ever-increasing array of products and services available, keeping track of warranties can become a daunting task. 

In this article, we explore the four best warranty tracking software options available in 2023, offering users peace of mind and ensuring they never miss a beat when it comes to warranty management.


PTC, established in 1985 and based in Boston, Massachusetts, is a prominent software and services company. It achieved pioneering status in 1988 for introducing parametric, associative feature-based, solid computer-aided design modeling software. Moreover, in 1998, the company further demonstrated its innovation by launching an Internet-based product for Product Lifecycle Management.

Features :

Increase revenues and profits

Enhancing customer relationship management, timely renewals, effective claims processing, preventative maintenance, and other aspects of warranty management to lower costs, increase customer happiness, and produce more income.

Recover money from component suppliers

Making appropriate use of the software's ability to track and manage warranty claims relating to flawed or defective components provided by outside vendors. The programme assists in identifying and documenting warranty claims, liaising with suppliers regarding payment or replacement of damaged components, and monitoring the status of these claims to ensure prompt resolution and financial recovery for the company.

Reduce warranty fraud

Using the tools provided by the software to identify and stop false warranty claims. The software works to reduce the occurrence of fictitious or exaggerated claims by identifying suspicious patterns, tracking warranty claims data, implementing verification procedures, and improving fraud detection algorithms. In the end, this safeguards the company from losses and upholds the integrity of the warranty programme.

Streamline warranty processes

Automating and improving the various warranty management processes using software. As part of this, information on warranties is collected, warranty claims are processed, warranty statuses are tracked, customer and supplier communications are managed, and reports and analytics are produced. Businesses can boost customer happiness, increase productivity, decrease manual errors, and manage warranties for their goods or services by streamlining these operations.

Reduce warranty payouts 

using the software's analysis tools to examine warranty data, spot patterns and trends, and put policies in place to reduce the frequency and expense of warranty claims. Businesses can decrease the frequency and severity of warranty claims, which will lead to lower overall warranty payouts, by effectively managing warranty operations, figuring out the sources of problems, enhancing product quality, and putting preventative measures in place.


UpKeep is a comprehensive Asset Operations Management solution that equips Maintenance and Reliability teams with the essential tools and information to optimize operations efficiently and effectively.

Features :

Spend less on early failures

Spending money on labour and parts that are covered by a warranty is wasteful. UpKeep gives you secure access to warranty data so you can schedule covered repairs or order covered parts.

Warranty attachment to property

Upload warranty records to your possessions. By doing this, you may quickly check what is covered while viewing assets in UpKeep without leaving the CMMS.

To ensure accuracy, see the documentation

Show the proof proving you are adhering strictly to the warranty's terms and conditions. Since every agreement is unique, UpKeep enables you to handle complicated agreements in a single location so that you can get the repair services you requested from the original vendor.

With a single click, view active warranties

As always, UpKeep makes filtering simple. To see which assets are covered by warranty or not, simply click one button. Accessing warranty information in the palm of your hand will save you time searching for asset warranties.


Synchron Warranty Tracking Software is a comprehensive solution designed to streamline and manage warranties for businesses. While specific features may vary depending on the software version and provider, here are some common features you can expect to find in a warranty tracking software like Synchron.


Warranty Management

The software allows you to centralize and organize warranty information for your products or services. It enables you to create, track, and manage warranties throughout their lifecycle.

Warranty Registration

Users can register warranties by inputting relevant details such as product information, purchase date, customer details, and warranty terms. This feature helps in maintaining a database of registered warranties.

Warranty Tracking

The software enables you to track the status and progress of warranties. You can monitor warranty claims, repairs, replacements, and other associated activities. This helps in ensuring timely and efficient warranty processing.

Automated Reminders

Synchron Warranty Tracking Software can send automated reminders for warranty expirations, renewals, and service reminders. This feature helps in proactively notifying customers and reducing the risk of missed warranties.

Reporting and Analytics

The software provides reporting and analytics capabilities, allowing you to generate customized reports and gain insights into warranty performance, trends, and costs. This helps in making data-driven decisions and optimizing warranty processes.

Integration with CRM or ERP Systems

Synchron may offer integration with Customer Relationship Management (CRM) or Enterprise Resource Planning (ERP) systems. This integration enables seamless data exchange between warranty tracking and other business processes.

Customer Portal

Some warranty tracking software includes a customer portal where customers can access their warranty information, submit claims, track claim status, and communicate with the support team. This enhances customer satisfaction and engagement.

Workflow Automation

The software may offer workflow automation features, allowing you to define and automate warranty processes. This streamlines operations, reduces manual effort, and improves efficiency.

Document Management

Synchron may provide document management capabilities, enabling you to store and manage warranty-related documents, such as receipts, invoices, and warranty terms and conditions.

Multi-User Access and Permissions

The software allows multiple users with different roles and permissions to access and work with warranty data. This ensures secure and controlled access to warranty information.

It's worth noting that the features mentioned above are common in warranty tracking software, but the specific functionalities and capabilities may vary depending on the software provider and the version you choose.


A1 Tracker stands as a cutting-edge cloud-based enterprise risk management platform, meticulously crafted to empower businesses of all sizes in effectively handling and minimizing risks associated with a multitude of processes. From contracts and migrations to insurance, assets, and claims, our platform offers a robust suite of features tailored to address all your risk management needs.

Features :

  • Tracking warranty claims, documentation, expenses, RMA workflow, and warranty contract approvals for goods and services.

  • A single warranty database, which centralises data between customers, retailers, and products covered by warranties, allows for the reporting of warranty purchases, renewals, and claims.

  • An essential component of a good warranty management operation is the management of guarantee agreements and related claims for products, clients, repair facilities, and retailers.

Expiration Reminder

Expiration Reminder is a software solution that automates and streamlines the process of managing contract expirations and renewals, ensuring businesses stay on top of critical dates effortlessly. 

Features :

Live monitoring

View all of the documents that are either about to expire or have already expired.

Management of vendors and clients

Centralised administration of suppliers or customers, with information grouped and tracked by suppliers.

Central Repository

View all warranties and their expiration dates quickly on a single screen. Keep track of the quantity, type, terms, and notices in one location.

Automatic email notifications

When contracts are ready to expire, Expiration Reminder will automatically send email and SMS text reminders to keep everyone informed. No more sending emails by hand.